Please book your accommodation when registering your attendance for the conference, this can be done by using the online form or by.  To confirm your booking, your supplied Credit Card will be transferred to the hotel you have selected. The hotel may choose to charge your card with a deposit or total amount of your total stay prior to your arrival to secure your booking.  If you arrive 24 hours later than your indicated arrival day you may find that you have forfeited one night’s accommodation as a cancellation fee.  Please note that some hotel cancellation policies may require 100% of the total booking amount to be paid for any cancelled rooms.

Please note that during the booking process via the online form you will be asked to provide your credit card details. These details are to guarentee the booking at the chosen hotel and no payment is taken from the credit card at this time. Payment will need to be made upon your arrival at the hotel.

If you need to cancel your accommodation booking within 45 days of your arrival date, any refund whether cash or credit card, will be subject to the hotel cancellation policy. You must contact the hotel directly for any applicable refund. Therefore no accommodation refund can be guaranteed within 45 business days of the conference.  Please note that there are surcharges on credit card transactions at most hotels; please contact your hotel directly if you wish know their individual rates.

If you alter your accommodation booking after you have checked in, please deal directly with the hotel.  If you arrive 24 hours later than your indicated arrival day you may find that you have forfeited your deposit.